Put your wedding website on the invitation as a short line near the RSVP details, such as “Find all the details and RSVP at…”, followed by the web address and passcode. Add a QR code at least about 2 cm square on a plain background, and test it with several phones before you print.
Your invitation sets the tone; your website carries the detail. The link between them should be short, easy to type and easy to scan. Here is how to word it, where to put it, and how to share a passcode without making it awkward.
Where should the wedding website go on the invitation?
The website usually sits at the bottom of the main card, below the date, time and venue, or on a separate details card tucked into the envelope. Keeping it off the main text lets the invitation itself stay formal while the practical information lives on the website.
- Main card, bottom line: simple and works well for single-card invitations.
- Details or RSVP card: ideal if you are already including a card for accommodation or directions.
- Back of the invitation: tidy, but some guests will miss it, so mention it on the front too.
- Save-the-date: a good place to introduce the website early, even before every detail is ready.
What wording should you use for the website and RSVP?
Keep it to one or two lines. Lead with what the guest will find there, then the address, then the passcode. Here are some lines you can copy and adapt, using an example address and passcode.
- “Find all the details and RSVP at everyours.love/weddings/eleni-and-nikos · Passcode: ROSE2026”
- “Kindly reply by 15 May at our wedding website, everyours.love/weddings/eleni-and-nikos (passcode ROSE2026)”
- “For directions, accommodation and to RSVP, please visit our website. Scan the code or type the address below.”
- “Our story, the schedule and the RSVP form are waiting for you online. Passcode: ROSE2026”
- “Please let us know if you can join us by replying on our website before 15 May.”
- “Όλες οι λεπτομέρειες και η επιβεβαίωση παρουσίας στη σελίδα μας · Κωδικός: ROSE2026” (All the details and RSVP on our page · Passcode: ROSE2026)
How big should the QR code be, and where should it go?
A QR code saves guests from typing the address, but it only helps if it scans first time. A common rule of thumb is to print it no smaller than about 2 cm square, and a little larger if guests might scan it from further away, such as on a sign or a table card.
- Leave a clear margin of plain background around the code; designers call this the quiet zone.
- Use dark ink on a light background. Light codes on dark card, gold foil and heavy texture can all fail to scan.
- Keep it off folds, embossing and the edge of the card.
- Add a short line beside it, such as “Scan for details and RSVP”, so guests know what it is.
- Test a printed proof with several different phones before the full print run.
Print the web address as well. Some guests, often older relatives, would rather type it than scan, and a code alone gives them nothing to go on.
How should you share the passcode?
A passcode keeps your page private, but it should never feel like a barrier. The easiest approach is to print it right beside the address, so the invitation itself is the key. Anyone holding the card is someone you invited.
Choose something short and memorable, such as your initials and the year or a word that means something to you both. On Ever Yours, the link and QR code from your dashboard can carry the passcode, so a guest who scans goes straight in, and guests never need to create an account. If you are worried the code has been shared too widely, you can change it and send the new one to your guests.
How do you send digital invitations by WhatsApp or email?
Many couples send a digital invitation alongside or instead of paper, especially to guests abroad. Group chats are fast but noisy, so a personal message tends to get a better response than one post to fifty people.
- Send the link and passcode together in one message, so nothing gets separated in a busy chat.
- Write a line of your own above the link. A message that starts with the guest’s name feels like an invitation, not a broadcast.
- For email, put your names and “wedding invitation” in the subject line, so it isn’t mistaken for a newsletter.
- Keep a note of who you have sent it to, so you can follow up with anyone who hasn’t replied.
A short WhatsApp message might read: “We’re getting married! We’d love you to be there. Everything you need, and the RSVP, is here: everyours.love/weddings/eleni-and-nikos · Passcode: ROSE2026.”
What should you double-check before printing?
- Type the web address exactly as printed into a phone browser. One wrong letter means no one finds the page.
- Scan the QR code from a printed proof, not just from the screen.
- Make sure the website is published, or will be by the time invitations arrive.
- Check that the RSVP date on the card matches the deadline on the website.
- Ask someone who hasn’t seen the page to try it with only the invitation in hand.
Every Ever Yours page comes with a unique link and a QR code you can download for your stationery. You can see how a guest experiences it on the demo page.
Quick answers
- Is it rude to put a wedding website on a formal invitation?
- Not any more. Most guests expect it, and it keeps the invitation itself clean. A separate details card is a good choice if you want the main card to stay very formal.
- Should the passcode be on the invitation itself?
- Usually, yes. Printing it beside the address means every invited guest has it, and you won’t be fielding messages asking for the code.
- Can we add the QR code to our save-the-dates?
- Yes, as long as the page is live when they arrive. Even a short page with your names, the date and the town is enough to start with.